Student Email Use

student email imageMCS students have access to email as follows:.

  • Grades PK – 2nd : No email access
  • Grades 3 – 6: Internal MCS email access only. Students may only exchange email with MCS staff and other MCS students.
  • Grades 7 – 12: All MCS students in grades 7 – 12 have active email accounts that can access users outside of MCS.

All students are bound by District Student Conduct Code, Board Policy and Administrative Regulations when using District email.

  • How to Access Email

    All students in grades 3 – 12 can access their MCS email from any Internet-connected device, including smartphones. Using their Office 365 online login, students can access the Mail component.

    O365 icons

  • Using the Office 365 Mail Program

    The Mail component in Office 365 is similar to the standard Outlook 2013, with a few visual changes and some new features.

    Emoji – Emojis are now included as an insert function when a new email is started.

    Conversations – Emails that are connected to a subject thread are grouped together as Conversations.

  • Video Tutorial on Using Student Email in Office 365

  • Using the Outlook Mobile App - Way Easy!

  • Common Sense Rules

    Below are a few guidelines you should follow which will help you use email effectively.


    • Keep messages short and to the point.
    • Use blank lines between paragraphs to improve readability.
    • Use bulleted lists for more concise messages when appropriate.
    • Use mixed upper and lower-case letters. Text in all upper-case letters is more difficult to read, and USING ALL UPPER-CASE IS CONSIDERED SHOUTING.
    • You may want to SHOUT only a single word or two to emphasize a point.


    • Modesto City Schools does not monitor student email messages, but no email system is totally private - think of an email message as a postcard being sent through the US Postal Service. It is unwise to send very personal or sensitive information through email.
    • Email can be subpoenaed by law enforcement if a student is suspected of breaking the law.
    • A good rule of thumb to use with email is “Don’t put it in email if you would be embarrassed by your message being read out loud to your mother in a courtroom”.
    • Use an appropriate subject line; this will help the recipient locate or file your message in their Inbox (you have folders in your inbox that you can sort mail into).
    • Pay attention to grammar and spelling. While Email is less formal than letters, people will form an opinion of you based on how you write.
    • It is a good idea to spell check and read over every message before sending it.


    • Before sending a message, consider whether you would say what you have written to the person's face. The detached nature of email will sometimes embolden people to say things they would never say in person.
    • Instead of hitting “Send”, you may consider pressing the “Save to drafts” button instead. This will place your message in the “Drafts” folder (folders are listed on the left side of the screen, click on a folder to open it). You can then come back and open the message later to review it when you are calm, and then edit if necessary before sending the message.
    • It is much easier to delay sending an email than it is to try to repair the damage from a hurtful message.
    • If you really can't help typing a furious response, don't send it immediately. Walk around the block, do some homework or watch TV, then re-read your message and tone it down before sending it.
    • If you're asking for something from someone, say "please". And if someone does something for you, it never hurts to say "thank you".


    • If you are replying to a message, it is a good idea to include the relevant parts of the original message in the reply. If you receive your original message back, with only "I agree" or “OK” added at the bottom, this is both irritating and a waste of network resources.
    • Pay careful attention to where your reply is going; if a personal message ends up on a mailing list or listserv, it may be embarrassing for you and annoying for the other list- members.
    • If you receive an objectionable Email via a mailing list, it is probably best to ignore it. But if you must reply, reply only to the sender, not the mailing list. Offensive, angry replies which themselves lead to complaints may lead to disciplinary action by the list owner.


    • Students should report all abusive messages.
    • Abusive messages from other students will be forwarded to the appropriate district staff.
    • Inappropriate messages from outside the district will be forwarded to the appropriate authorities, or the sender will be added to our district block list.
    • Modesto City Schools filters incoming email for inappropriate language and content. No filter is 100% effective. Many times you can tell that a message is spam or inappropriate simply by its subject line.
    • If you were not expecting a message it is usually best to just delete it without opening it. This will save you from having to read sometimes offensive or inappropriate messages.