Gradebook Setup

The Gradebook feature can be accessed in the left menu of each Course Profile. Assignments, tests/quizzes, and discussions may be graded directly in the Gradebook. Students can view these grades under their Grades tab as you post them.

How-to Sync Gradebooks for PowerTeacher and Schoology Video

  • Options

    There is a row of options at the top of the Gradebook that give you flexible control over displaying content, creating new content, and setting various options. From left to right:

    Gradebook toggle — You can switch between the following options:

    • Badges
    • Mastery
    • Attendance

    Note: Depending on the settings at your school, some of these options may not be available

    Grading period toggle — You can change which grade items are displayed based on grading period), or view items for all grading periods.

    Categories toggle — You can filter the Gradebook to only show grade items that belong to a particular grading Category.

    Column sorting toggle — You can adjust the order in which the grade item columns are displayed:

    Due Date

    • Date Created (Newest First)
    • Date Created (Oldest First)

    Create content button — You can create graded content directly from the Gradebook:

    • Assignments
    • Test/Quizzes
    • Discussions
    • Grade Column (no associated course material necessary)

    Options button — You can access a menu of additional options for the Gradebook

    Full Screen — You can choose to display the Gradebook in full screen

    editing grades graphic

  • Editing Grades (Now with Auto-save!)

    Grades will automatically save in the Gradebook after you modify each grade cell. To edit grades for assignments and discussions, simply click on each cell and enter a grade. You can use the “X” character on your keyboard to give the student the max points for the assignment. For quick navigation, use the tab or arrow keys on your keyboard.

    If the test/quiz is automatically graded, the grade should already appear in the cell. When you change any grade for a test/quiz, this change is considered a grade override, which is indicated by an orange color. Clicking on the lock icon will clear the override.

    Using the dropdown menu located by each Assignment and Test/Quiz, you can:

    • Edit — Modifies the item Profile.
    • Track Revisions— Shows changes made to a student's grades.
    • Set All Grades— Fills all of the grades with a single value.
    • View Statistics— Shows statistics for an Assignment or Test/Quiz.
    • Delete— Removes the Assignment, Test/Quiz, or Discussion from the course section.

    Note: Not all of these options are available for Test/Quizzes.

    Hiding Overall and Grading Period Columns from Students and Parents
    Depending on how you’ve set up the Final Grade Settings section on your Grade Setup page, you can choose to not display overall grades or grading period grades from your students and their parents. In the Automatically Calculated Grades section:

    1. Select Hide overall grade from student report card if you do not want the Overallgrading column to display in student report cards, or student overall grades to display in any reports seen by parents.
    2. Select Hide grading period grades from student reports if you do not want Grading Period columns to display in student report cards, or the student grades for grading periods to display in any reports seen by parents.

    Adding a Custom Overall Grade Column
    You can also add a custom grade column to your gradebook from the Final Grade Settings section. Enable the Add a custom overall grade column checkbox in the Custom Overall Grade section to add the custom column next to the Overall grade column. If you enable this feature, your gradebook displays both a custom overall grade column and the calculated overall grade column.


    • Changes in the custom column do not affect the calculated grade.
    • Custom column grades display in student report cards and any reports seen by parents. Grades in the calculated column are not visible to students or parents.
  • Comment

    To leave a comment, follow these steps:

    1. Hover over a cell until you see a Comment Icon (it should be immediate).
    2. Click on the Comment Icon.
    3. Enter a message into the popup.
    4. Check the box to Display to Student (optional).
    5. Click Save Changes at the bottom of the page.

    You may also place an Excused or Incomplete placeholder in a grade cell. These icons are marked in green and in red. They do not add value to the student's grades, but act as empty grade cells.

    You cannot use Excused or Incomplete placeholders for Tests/Quizzes, however.

    Note: Comments and placeholders will appear in the student grade report (see the Graph Icon located to the right of the student's name). Comments for grading periods and the overall column will also appear on student report cards.

  • Bulk Edit

    The Bulk Edit option in the Options button of the Gradebook allows you to view graded assignments, tests/quizzes, and discussions in a given course. You can edit or delete the following information for each:

    • Name
    • Published/Unpublished (the green dot)
    • Category
    • Max points
    • Factor
    • Scale
    • Due date
    • Grading period
    • Desc. (Description)

    Note: Remember to Save Changes!

    Print Grade Reports
    You can print the Grade Reports for individual students in your course by clicking on Print Grade Reports found under the Options button.

    You can export your Gradebook into 2 formats:

    • As an XLS/CSV version of your Gradebook
    • As an XLS/CSV file that can be used to import into other systems

    If the graded items in one course are the same as the graded items in another course, you may even import grades from an XLS/CSV file.

    Grading Groups
    We've also added a feature to grade members of your course in Grading Groups. This feature is best applied when your course already has members and graded items. To learn more about Grading Groups, find our article here.

  • Grade Setup

    The Grade Setup area is used to adjust grade settings for your course. You can adjust Grading Categories, Grading Periods, Weights, Grading Scales, Rounding, and other settings.

    To access grade setup, click on Gradebook in the left menu of the Course Profile. Then click on the Grade Setup tab that appears underneath Gradebook.

    Grading Categories
    Grading Categories allow you to organize graded items in the course. At least one grading category is required in order for you to use the Gradebook. Common examples of categories include Classwork, Homework, or Quiz. There is no limit to the number of categories you can create, and each can be weighted according to your own definition.

    To add a new category, follow these steps:

    • Select Gradebook in the left menu of the Course Profile.
    • Select Grade Setup directly underneath Gradebook.
    • Click the Add button to the right of Categories.
    • Enter a Category Name.
    • Select how the category should be calculated.

    Example: A student receives these two grades:

    • Assignment 1: 200/200
    • Assignment 2: 100/100

    Total Points — Assignment 1 is worth 2x more than Assignment 2.

    Percent — Both Assignments are worth the same (100% each).

    Use Drop lowest to automatically drop the lowest n grades for each student in the course.

    Click Create to complete.

    Weight Grading Categories
    After you have created at least one category, you can choose to Weight the Categories for your course by using the Weight Categories checkbox located by the Categories heading.

    Enabling weighted categories will display a new Weight field next to each Category name. Inputting values into these fields allows you to adjust the weight for each category.

    Note: Weights are relative to each other. The actual percentage value of the Category can be seen next to the Weight field.

    Edit Grading Categories
    To make changes to an existing category, click on the category name. In the popup that appears, you may adjust:

    • the category name
    • for PowerTeacher syncing, this has to be set to Total pts
    • the number of items you'd like to drop
    • the weight of the category

    Grading Periods & Final Weights
    The Grading Periods & Final Weights area allows you to view all of the grading periods associated with your course, as well as the weighted percentages of each grading period. Depending on the settings in place at your school, you may be able to add or remove grading periods to your course.

    To add or remove a Grading Period, follow these steps:

    • Select Gradebook in the left menu of the Course Profile.
    • Select Grade Setup directly underneath Gradebook.
    • Click the Edit button to the right of the Grading Periods & Final Weights heading.
    • Select from existing Grading Periods.
    • If there aren't any grading periods listed in your school, you can add a new grading period to the course by entering a title (e.g. SP2010, or 2012-2013 Semester 1) along with a start and end date.
    • If you don't see the ability to add grading periods to your course, you should contact a System Administrator (Enterprise), located in the Help Center area.
    • Click Save to complete.

    Note: Assignments, tests/quizzes, or graded discussions set as midterm/final will appear under the Grading Periods. These items are calculated as part of the student's overall grade, and you can view midterm/final graded items in the (Final Grades) dropdown option in Gradebook.

  • Final Grade Settings

    Use Final Grade Settings to customize how final grades are calculated and displayed to students. To adjust these settings, follow these steps:

    • Select Gradebook in the left menu of the Course Profile.
    • Select Grade Setup directly underneath Gradebook.
    • Select the Scale under Final Grade Settings.

    Numeric — displays the final grade as a percentage.
    A+/- — displays the final grade as a letter (A, B, C, D, F, +/-)
    You can select a custom grading Scale here (See below for details).

    Check Round Period/Final Grades to round period grades and final grades.

    Period Grade: If your Course spans multiple Grading Periods, each period will have its own grade. Each period can be weighted differently in the calculation of the final grade.

    Click Save Changes to complete.

    Grading Scales and Rubrics
    Create custom Grading Scales and Rubrics to grade your Assignments. Grading Scales map an alphanumeric value of your choice to a percentage grade (i.e. 0-100), and rubrics allow you to create a standard of performance for your students.

    To add a new grading scale, follow these steps:

    • Select Gradebook in the left menu of the Course Profile.
    • Select Grade Setup directly underneath Gradebook.
    • Click the Add button in the upper right in the Grading Scales section.
    • Select the Scale option, and create either a Percentage or Point-based grading scale.
    • Fill out the form.

    Enter a Scale Name to define the new Grading Scale
    For a percentage-based scale, set the Letter Grade that will be displayed to students in their grade reports. Letter grades must contain at least one letter.

    • Set the percentage range for the grading scale.
    • If you enable the option to Use Average, Schoology calculates the average value for you.
    • If you enable the option to Only show letter grade, students will not see the percentage associated with the letter grade.

    For a point-based scale, enter a value and description for obtaining the value (e.g. 4= Exceeding Standard, 3= Meeting Standard...)
    Use the Add Level button to add additional grade levels to this Scale.

    Click Save Changes to complete.

    Note: If you type the Letter Grade into the Gradebook instead of a numeric value, the system will use the Average Value as the percentage grade.

    To add a rubric, follow these steps:

    1. Select Gradebook in the left menu of the Course Profile.
    2. Select Grade Setup directly underneath Gradebook.
    3. Click the Add button in the upper right in the Grading Scales section.
    4. Select the Rubric option and fill out the form:
      • Enter a name for the rubric.
      • Create titles and descriptions for each criteria.
      • To add additional rows of criteria, click on the +Criteria button.
      • To add additional columns to the scale, hover over the cell and click on the + icon that appears to the left and right of each cell.
      • To remove a row or column, hover over the cell and click on the x icon that appears in the upper right.
      • To reorder the rows, click on the double bars to the left and drag it to the appropriate location.
      • Use the menu items on the upper left to close or hide the rubric.
      • The Total Pts for the rubric will automatically adjust as you add rows and columns.

    To create a rubric using learning objectives or standards, click on the Alignments link next to Criteria.
    Click Create to complete.

    Note: You may create a rubric using either custom criteria or alignments, but you cannot create a rubric that contains both.

    Copy Settings

    If you have a new course to which you'd like to copy the same grade setup settings as a previous course, follow these steps:

    • Navigate to the Course Profile of your previous course.
    • Select Gradebook in the left menu of the Course Profile.
    • Select Grade Setup directly underneath Gradebook.
    • Click Copy Settings in the upper right corner.
    • Choose to copy categories, grading scales, rubrics, or all of the options.
    • Select the course to which you'd like to copy the grade settings.
    • Click Submit to complete.



Gradebook Updates

letter grades graphicWith the PowerSchool upgrade to version 9.1.1 many new Schoology Gradebook features will become functional.

  • Tiered Grading

    We recently added more flexibility to grading periods. Tiered grading gives System Administrators the ability to segment grading periods into semesters, semesters into quarters, and so on.

    This new feature makes it easier to calculate overall grades and display grading reports in the context of how your system works.

    System Administrators, you can simply go to your System Settings tab and click Grade Settings. There you can create/edit grading periods and add Sub-Periods.

    Add grading period graphic

    To learn more about tiered grading and how to use it in your institution, see our Help Center article. We also have a great LEAP Webinar on the subject.

  • An Improved Interface

    Once these enhancements go live, the first thing you'll notice about your new gradebook is the look and feel.

    improved interface graphic

    Notice how the tiered grading periods are labeled above. Those can collapse to show more grade columns.

    Doesn't that just feel good on the eyes? But good design is more than aesthetics. When this launches, you'll notice that all the existing features of our gradebook are more quickly accessible because of this streamlined interface.

  • Grade Column Sorting

    Grade column sorting graphicYou will soon have an extra due date sorting option, enabling you to view grading columns differently. By default, the gradebook organizes columns by due date in ascending order—i.e., from earliest (left) to latest (right).

    The new design offers another option: sort in descending order. That means the columns will flow from latest (left) to earliest (right). So if you are setting due dates as you go, you'll always see the most recent first!

  • Missing, Incomplete, and Exemption Labels

    Missing incomplete exemption graphicDid you know that you can mark a graded item Incomplete or Excused in our current gradebook? You can, but the controls aren't readily apparent. With the new design, however, we'll make these controls easier to access so you can mark graded items Incomplete, Excused, and even Missing easily!

  • The New View Menu

    New View graphicIn the updated design, you'll have a new menu entitled "View”. This will help you find important information fast.

    Do you want to see all the students who have missing work? Done! How about all the items you still need to grade? No problem!

    The new View menu will include:

    • Show Full Material Titles
      Expand the material header row to show the entire title of materials.
    • Marked "Excused"
      Highlight all cells that have been flagged excused.
    • Marked "Incomplete"
      Highlight all the cells that have been flagged incomplete.
    • Marked "Missing" 
      Highlight all the cells that have been flagged missing.
    • Marked "Missing" with a Submission
      Highlight all the cells flagged as missing that received a late submission afterwards.
    • Graded With a New Submission
      Highlight all the cells that have a grade where the student turned in another submission.
    • Ungraded
      Highlight all cells that still need a grade.
    • Unsubmitted
      Highlight all cells where students still need to submit their work.
    • Material Factor of 0
      Highlight the columns of items with a factor of 0—e.g., items that you don't want to be factored into student grades.
  • Shortcut to View Individual Submissions

    Each cell of the gradebook will have a material type icon. This will show you whether it pertains to an assignment, a discussion, or other material. It also provides you with a quick way to view that material.

    Similar to how you can currently click on the name of the material at the top of each column to see it, clicking this icon will take you to the specific submission of that student. This will help you see exactly what you want with a single click.

    Material type graphic

    Above is a test/quiz.

    Say, for example, I wanted to quickly view Abigail's American History midterm submission. All I have to do is click on the test/quiz icon in the proper cell and I'm transported directly to her submission. Pretty cool, right?

    These little icons will also provide other at-a-glance insight. Consider the workflow below.

    workflow graphic

    Imagine a single cell of your gradebook. The number is orange and there's a little orange eraser in the left because you previously overrode the calculated grade. Let's also say that you gave this student the ability to redo their quiz.

    After you put in their grade, the student made another submission. Notice the test/quiz icon in the top right of the cell (position 2) has changed. The bluish green dot indicates a new submission. By selecting that icon, you'll have the option to regrade or replace the existing grade.